they liked it a lot. they said, you are so good, you even beat l.a. then we didn't hear from them. and then they sent out surveys to all over the state and said, how do you collect data to all of these departments and what do you collect? and then we didn't hear from them again. the ripa board was formed. racial and identity act of 2015. they started to put that together creating a ripa board and identifying personnel and kamala harris appointed a number of people and it's a collaborative effort to try to put the racial and identity programming together. one of the mandates of the

legislation -- what are the mandates of the legislation on the horizon? it's to collect information on all stops made by officers and import the information to the department of justice. the bill requires that each state and local agency, police officers to report to the attorney general data on all stops as defined and conducted by the police officers and include that information including time, date, location and reason for the stop. the bill further requires the employees 1,000 or more police officers to issue its first report by april, 2019. why does that bring me to this point? in april, 2018, the state department of justice will roll out training on how to collect this data and submit it to the state for the top eight agencies. we're talking about top agencies

that we call wave one, los angeles police department, los angeles county sheriffs, california highway patrol, san francisco police officer -- we're number five in the state. riverside sheriff's office, san bernardino, and san diego police department. we just met with the state. in the ensuing time from the time we first met with them and to show them our models, we met and they showed us the data template that they will roll out. we knew there would be a lot of data collected. in san francisco under 96a, we would collect 18 different attributes or information field.

the state took ours, took los angeles's, married them together, and there will be 41 fields of data points collected. within the data points, there's subsequent opening up blocks of information about multiple identities in terms of nationalities and gender. if there's a perception that somebody wants to identify with multiple ethnicities or genders, that's captured in that way. so there are some challenges ahead of us in terms of what that looks like. when talking about the state system, there's a learning curve. the system we developed in san francisco is not the same. we'll have to learn that system. they have a computer-based, web-based application. we need to build it out. so there will be some bumpy

roads in the coming months, not just for san francisco, but for the top eight. and then as the progressive years roll out, smaller agencies will add on to this. we're like the information guinea pigs, if you will, the system, the collection, and then they will correct it. there will be corrective measures. one of the key components is, we have a quarterly reporting. and that data is ours. under the 953 bill, the data belongs to the state. we set it up and they generate an annual report. they do a comparative analysis and that's supposed to be issued in july, 2019. with that, i will entertain questions. >> i just want to say that it's very exciting to hear that the

department is close to getting a contract with an institution that can take this data and show specifically what it means and we know without that, there can be no understanding of what the department is doing and certainly no reform. can you give us a sense, is it months or -- >> i would say it's a matter of months. interestingly enough, the ripa board issued their first report january 1. it's on-line. one of the board members is dr. jennifer everhart. we had been in extensiove conversations. she's a rock star in her field. trying to get her researchers, it's been a long discussion, but she did help us to formulate the

parameters of moving forward. i think in the short term, it will be coming very soon. and it's an exciting time in terms of data collection and looking at a comparative picture between the top eight because it's not defined by location. it's all over the state. i think it will be an interesting conversation proving forward. i applaud this commission. i think it requires a much more robust discussion in terms of how our collaborative partners are collecting data. the terminology equities, brilliant. i think we can develop a brilliant metric. >> i think i speak for my colleagues and the agency and saying that we're very -- looking forward to be able to contribute to this work of reform that is so necessary for the community and the department

and i know you have been doing a lot of work and the police commission has been doing an immense amount of work over the last year and a half, two years, and i think it's now an opportunity for the human rights commission to step in and become a partner with that. >> absolutely. >> thank you. >> i want to thank you for your leadership and support in this effort. now that we're no longer participating in the joint terrorism task force, what are some of the protocols or procedures when federal agencies and particularly the f.b.i. asks for data? what data can the city give or not give -- >> which task force? >> joint terrorism task force. >> we're not in contact with them. >> now that we're not, when there's a federal agency or f.b.i. trying to get ahead of an immigrant or someone in the tenderloin, what is the process or protocol that the police department is undertaking? >> we're not in contact with

them about those matters at all. if there's a criminal matter that the f.b.i. is investigating, f.b.i. -- it's not their jurisdiction, but we continue to work with the f.b.i. on criminal cases. >> okay. >> in terms of our relationship with immigration, there is none. >> thank you. >> i want to thank you very much for the exciting description you have given us about what's coming down the pipeline. i just was kind of trying to wrap my head around when the data is collected. is this day-to-day policing. is it happening at the station where someone is interviewing and reporting a crime? i wanted to see when -- at what point this data was coming in. >> sure.

program that tracks traffic stops is done at the time that the officer makes contact with the individual or individuals. in the event that the officer has to leave, they have the ability to go back and modify or complete that record. that's under 96a. as we look on the horizon for 953, because it's a web-based application and we won't have the same protocols as the state, we'll be forced to either do data entry in our cars, of which only a portion of the cars have modems, or we have to go back to the station to do the 41-field response. we'll be working with the state as best we can to identify either fixing our application or getting them to roll out that

application in the state. those questions came up in sacramento. >> is information -- is there a delay in the information from squad car versus back at the station? is there a loss of information that takes place? >> that's a legitimate question. if the data is captured, whether it's pen and paper, we still carry pen and paper. if it's in a notebook, it can be entered in. this generation of police officers are much, much more adept to texting and talking, so it's not as cumbersome as you would think. familiarity comes from reputation, right? so as we adjust to new templates, what it looks like and the language, it will be

different because the state language in terms of demographics is completely different from our current mechanism. >> thank you so much for that clarification. i was trying to picture it in the day-to-day job of policing and how dynamic it is. >> it's interesting. cable tv. >> can you give us a snapshot of where the department is on cit training? is everyone getting trained now and who is not getting trained? >> yes, absolutely. it's continuing to evolve and roll out. as of a month ago, we had 819 officers currently trained. the goal is to have everybody trained. can't take everyone off the streets and put them in the classroom. the timeline is by end of 2018 to have everybody trained, if not sooner. >> can you give us a quick explanation of what you are doing regarding bias training,

implicit as well as explicit bias that we're dealing with? >> sure. when we started to have discussions about biases and policing and our contact with communities of color, we started to work with the state, state department of justice, federal department of justice, and started to identify criteria for what that training looks like. there was a number of courses out there, whether it was implicit virus or procedural justice. we married those two courses together. we took the best parts of each and created a robust training program. we still have members continuing to go through. our first effort was to put all of management there, because we wanted to ensure that management understood what their officers are expected to do and hold them to that. that continues to evolve. >> thank you. >> any other questions or

comments from the commission? thank you so much. now it's my pleasure to ask neva walker, director of coleman advocates, to come to the podium. >> good evening. >> good evening, director. >> thank you. madam chair, commissioners, and director davis, we thank you for the opportunity to speak tonight in your interest on data collection. coleman continues to be invested in equity along with data analysis and especially impact of systematic change on individuals in the community. i'm going to have kevin bogus, our political director speak,

but before i do that, one quick thing. one of the early things that my mother taught me in elementary school, was the importance of understanding data. she told me, those that own the variables, control the story. so oftentimes, communities looking for data from departments, governments, and we get a story that sfusd or others are putting out for us. we need ourselves or independent bodies, to be able to read the variables ourselves. get the raw data ourselves. and it's only because we want to also share in the story and understanding exactly what is occurring to make sure that we're getting closer to fixing the systems that are broken, that are challenging our families. and oftentimes, that becomes a hindrance.

kevin? >> thank you, commissioners. and so i think for coleman and our work with families, data is a key, fundamental part of it and making sure that that data is something that is understood by people and used to change the outcomes that we see within the public school system. theres a lot of negative outcomes for students historically, so we want to be sure that whatever is happening is working to help solve the problems. i kind of broke my talking points into three key points around availability of data, accuracy of data, and being -- folks being able to ingest it. a lot of the data that we requested is not available because it's not broken down in ways that are meaningful and helpful to identify the communities that are most negatively impacted. a lot of times that means that we cannot actually get answers to some of the most pertinent

questions. there was a situation that we were in a meeting and wanted to know the population of special education students that were of african-american ethnicity or race. and we were not able to get that information, even though we know it's one of the larger groups and most impacted in that. we've had a lot of issues around accuracy. we've requested data countless times before they had a good, computerized system and gave us 800 documents to sort and sift through to discuss whether it's disproportionate suspensions towards african-americans, and there was. we till have struggles knowing if it's accurate and how do we balance that and have a culture of trust and how we're bringing

in the input of families and people being served by the system to see if they're experiences really matches what's reported in the data. i know the school system talked about the school climate survey they have. one of the disadvantages is that the students most negatively impacted are least likely to take that survey and most engaged and frustrated with the district are not the ones filling out the survey. lastly, accessibility. for us to get access to fundamental data and understand what is going on with students, we have to do a public information request to request that data. when we did it last year, it took us over three months to get that data from the district -- six months to get that data from the district and we had to pay over $600 for that data. so that's not readily accessible

for families. a lot of stuff we want to know is the intersection between the different services and departments that serve families and a lot of data is not shared together collectively. so the school district doesn't know it. the department of public health doesn't know what's happening. so we're not able to get accurate information about the number of students arrested because that doesn't live in the school district. it's with the police department. for us, we feel that families need this cross section of information and matching people's experiences and there's not a bunch of barriers for folks to get the information. whatever we can do to push for equity and metrics around that and standards to hold city departments, the school district, and all the actors in the city. we're really concerned about charter schools and the lack of

sharing. they have a very foundational role as an educational institution, but they don't even meet the requirements that are enough for the school district to point out. so to figure out how it takes to go beyond city departments and everything that affects the lives of the families in the city of san francisco. thank you. >> so it seems like if we had something like ramsey county has, open access to data required to be collected, that would be of great use. >> and having that collected across different fields and areas and comparable to make a useful analysis to deal with the inequity and institutional racism that we have here in san francisco. >> and the other thing that i

would add, who is holding the folks accountable and where is the oversight? we work more closely with sfusd, but you can say this about any of the departments -- there is limitations to what is shared. for us, we have a resolution around suspensions along with a police mou that is clear about how police should be conducting themselves as well as suspensions for our students. even though they know what data should be collected and reported out every year, it's a cat-and-mouse chase, and that's why we end up having to use a public request document because we're not getting the bare minimum oftentimes in a timely fashion. >> you just shared with us tonight some of the things that would be helpful for the community and dealing with the

issues that our children face. and so, of course, you know that we always want to know if you have specific suggestions about things that you share them constantly and make sure that we're hearing what you're saying. >> thank you. >> commissioner ellington has a question. >> real quick. how's it going? >> commissioner. >> haven't seen you in a while. >> i would just -- and i know we'll go through a series of these meetings and talk more deeply about data, but i would like to invite coleman back to give a full presentation on some of the innovative measures you are using and what you are doing with the data and specifically speaking about the data that's not available. it's a shame that it takes three months to get -- six, that's right, data and then you have to pay $600 for it on top of that.

a lot of this stuff, i'm sure, through casual stories and the work that you do, you know what's going on. how do you take the data and prioritize it into what you then advocate for? >> i think for us in a lot of ways, it's matching the story that we see in the data and trying to uncover what isn't there and matching it from the stories from our members, parents, students in the school that are having real-life experiences that are not always captured in the data. for us, a big part of it is, we're doing surveys and focus groups at school sites and trying to gather as much of that information. another part for us that's foundational is, how are we educating as a school community about what data exists and what it means and what it doesn't mean. so we can have a real serious

conversation about what needs to happen at the school from an informed position. sfusd's graduation is close to 90%, high 80s. if you look at really particular populations like latino and african-americans, it's closer to 60% to 70%, which tells a different story about what's going on. and we understand why the school district would want to lift their successes, but for us, we need to shine a light on what is not successful, so we can address them and not from a standpoint of, we have experts that we'll bring in to fix our problems how will we embed the community in crafting the solutions and using a feedback process to make sure that we're moving forward and solving things versus spinning our wheels. >> thank you so much. >> thanks. >> this -- so we've reached the conclusion of our scheduled

speakers, but we do have several people from city government here in san francisco and oakland that i want to bring up for public comment first, so we get them on the record. i'd like to invite deana rocha, advisor to the mayor. we didn't get you on the agenda, but i'm so glad that you are here. >> thank you, commissioners. i just want to say, thank you, it's an honor to stand before you. many of you do so much amazing work and thank you for leading the charge about trying to create better data collection in our city. i want to quickly give you a context. mayor ed lee had a direction and vision. and i want to emphasize that our criminal justice forum, which is

our public safety departments, chief and deputies have come together after the department of justice recommendations on a quarterly basis. one of the areas brought forth is that we have to look at best practices and adapt two major categories when it came to data collection. one, a separation of where we look at justice information to highlight the latino community and be able to understand through our justice department, all of our justice departments, how latinos are being impacted by a criminal justice system. equally so, there's middle eastern and north africans that we want to see more intimately as well and desegregate from the white category, so we understand all people of color and how they're impacted by the justice system. in conversations with mayor lee and director davis, the

agreement is that we come and start hearing how exactly you would recommend to move forward. we want to absolutely take this charge very seriously, one, because our late mayor wanted to see that we are looking at all ethnicities and how we can capture data and get better at trying to understand how we deal with the issues of disparity, coming up with even investment and programs and how we look at the data across the board in our justice system when it comes to incarceration and arrest and coming back to our communities. with that, i wanted to make sure that that was highlighted. i want to thank you, all, many of you have worked with our late mayor and current mayor endorsing these efforts and we want to understand the recommendations that you have here tonight and ongoing. >> thank you. >> next, i would lining to ask

darlene flynn, oakland's department of race and equity, if she's still in the room. great. thank you for with being us tonight and staying with us to the end. >> no problem. i'm used to long public meetings. 5 -- i want to commend you for having this forum and taking the approach and looking at data and equity. there's a complex issue and making it work well for your residents in san francisco will require more change work. this is what i do, as the director of race and equity in the city of oakland, is how do we use data and other mechanisms to bring about structural and institutional change? because it just happened, i want to underscore everything that the leadership from coleman said as being absolutely central to

making data work for equity. it's really important who is telling the story and that the story being told by the data or that we might understand by looking at the graphs and so on is ground truth with community reality and experience. it's a huge disconnect in government, even where we've collected really good data. and people will share with you from the health department and from -- i'm amazed at how much amazing work is being done by public defenders here and people using data well. and disrupting structures perpetuating racial inequity. we can use data to design or identify who needs more services.

health departments use data to target resources and think about how to do a better job at helping the community be more healthy. the shift that's coming in public health and in other areas is to look at -- let's look at what are the causes of those racial disparities in health outcomes and how can we look at what structures need to be changed in order to not make people sick and then we have to make them well, right? that's called moving upstream. we've got to bring the community into the conversation. we're trying to go deeper. to go deeper, we cannot just rely on numbers on a piece of paper. we have to think about community differently, with the expertise that is brought to the table. it was interesting to me about the coleman folks that i don't know or anything about their program, it only took that short

statement for me to know that they're on the right track. they're saying to you what needs to be understood. this is a huge shift for government. what you are undertaking is a commitment to institutional and structural change. and that means we have to be all hands on deck and that means community. we won't get it right if we don't bring the community in. this is a huge anchor to do the type of work i'm launching. i've only been there for a year, but i've done this work before in seattle, washington. it's to think about community's role and expertise when we're trying to solve the problems. and people closer to the impacts are closer to the selections. so while well have expertise, myself included, in doing various kinds of work and institutions, we'll not get it right without resenter and

placing expertise and holding community expertise differently, so when they say, this is what we need, that's what we need and we can then look at the whys about why we're not doing it that way. and that will tell us a lot about what needs to change in our institutions, because we've not been responding to that for a long, long time now, not just san francisco or oakland, but we collectively as government. it's our challenge to recalibrate and change the paradigm. data is a big part of it, but there's a reason we don't have realti realtime, flexible data. it's challenging to us. and the other thing, result-based accountability. and that is that we don't just collect data for data sake, but for the end in mind. if you think about it that way, that's why that organization is looking for certain kinds of

data. they know the end they're trying to get. they have a clear picture of what equity would look like in public schools in san francisco and they know the data they need to be able to diagnose why we don't have that. diagnosis determines treatment and we need data, we need information. it's working at the problem differently. it's the paradigm is flipped on its head. we don't just look at the data and say, we have a terrible problem here. let's throw a program at it. so it changes completely how we do problem-solving. so it's an important concept. i encourage you to get familiar with that. and, by the way, result-based accountability does not require that we have perfect data today. it requires that we start to think differently about why we need data, how we use data and

what data we'll ask for and build that data out, rather than relying on the old ways we've done it that don't get us where we want to get. so that's probably what i have to contribute. you have a lot of information including some of that. final and last, and i know that cheryl -- if i can address you by your first name -- is thinking about this and working on it. one of the difficulties that we have is our ability to hold data as information and to create a climate that's nonpunitive, while we're working with that data. that's a huge cultural shift, as you all know. part of the reason that elected officials and others run away from data is because they're used to working in a punitive environment. we have to build up an environment where we can tolerate it and looking at it in meaningful ways. it's not a short-term proposition, but it's an

important part of the equation if we want it to stick, want it to work. any questions, i would be happy -- >> i think director davis has some comments. >> i wanted to recognize that as we talk about the changing landscape, not just in san francisco, but the bay area, darlene has been a great partner for what that looks like regionally and what happens when people go there. we know we have a lot of people that still consider san francisco home but don't necessarily live here and what does that look like for us to have a regional approach? and with regards to her last comment, i want to recognize that that was a conversation that james bell and i had had specifically around if law enforcement does its job well and numbers go down in terms of crime or with the need for

public defenders, if they improve outcomes, then they could get less money. so we have to be aware how we consider the impact of data and how it's nonpunitive in the minds of people. >> and what we reward and don't reap ward. it's important. there's a lot of shifts in there that need to happen. >> and for the city to understand that because we move closer to the goals, it doesn't mean that resources should be able away from the departments that are doing the right thing. >> and there are so many things that the departments could be doing with the resources if they weren't doing the same old things. >> exactly. >> so it would be truly beneficial to the city and county. its about reprioritizing that money. there is never enough money for community policing. if we were not doing minor equipment stops, what can we do with that? if we were spending those resources building relationships and doing community policing,

but it takes resources. so we might have to take those from someplace else. police departments are not going out of business. i think we'd like to see them do business differently. >> thank you. so looking forward to this collaboration. >> i'm honored to be here. thank you. >> thank you for being here. we have a card, speaker card, for public comment from tracy garza, who is a member of the human rights commission lgbt ac, advisory committee. >> thank you very much. like you said, i'm a member of the lgbt ac and disability rights advocate. i would like to bring to the attention of the commissioners and people here on data and equity one of the important parts that has been very much not mentioned during the meeting

today that affects lgbt. and specifically when it comes to autism-spectrum disorders, which according to scientific studies affect 10% of homeless people and 10% to 20% of transgender people compared to 1% of the general population, so you can see why in san francisco, there would be disproportionately high number of people affected by this. and one of the things that this condition entails is a certain life expectancy and drastic life outcomes, between 12 and 30 fewer years than the general population and it has to do with the way that society treats people and there's a high level of discrimination in society, sadly even in places like san

francisco that otherwise has a progressive record. i would like to bring this to the attention of everybody today. you cannot address a problem if you don't know what the problem looks like. so for your attention, thank you very much. >> thank you. director davis? >> i just wanted to recognize tracy. as we were talking about data collection, tracy wanted to be sure that we're aware to consider learning differences and other pieces. so we're working with tracy and the group she works with and we'll have it at a future meeting. >> thank you. it's 8:04 p.m. one of our commissioners has to leave right now and so that will -- that means we're going to lose our quorum. before we do that, i'm going to

recognize commissioner chan. >> i wanted to thank tracy for her comment and under this umbrella of the idea of disability, that's around important equity data point to think about and to make have a forum dedicated to that as well, because it impacts work force development and behavioral outcomes in schools, special education, whether or not people have interfaces with the justice system and that i would like that explored more in depth as well and i wanted to really thank you, again, for bringing the point up to us as well. >> any other comments before we lose our quorum? thank you so much to all the speakers tonight and everyone who came out to hear and to participate. this is the first -- this is the second, actually, of our

meetings dedicated to data collection, but it's the first one where we've had a number of substantive speakers, but won't be the last. we'll be inviting all the people that spoke tonight and others to come for more in-depth presentations and discussions and the commission itself along with the agency together will be working on our recommendations and things that will be asked of us and that we'll be asking of the city. very much looking forward to that conversation, particularly with hope sf and the issue of reparations for people who have been moved out of san francisco explicitally and purposely as well as those who have been moved out in more structurally invisible ways and how we as a city can work on an equity solution to allowing and helping

people to come back to the city who have been displaced. so looking forward to that work very much. it's 8:04 p.m. and we're losing our quorum, so i'm going to adjourn the meeting. this meet agassi journaled. -- this meet agassi journaled. adjourned.

>> january 18th, laura thomas sitting in for bryant tan. please turnoff cell phones.